These are auto-generated when underpayments, overpayments or rounding results in a change affecting employer and/or employee contributions.

To avoid this type of adjustment, please make sure that the Total Salary Amount in the Footer of the Detail report matches up to the Totally Salary Amount on the CSI.

A late fee is auto-applied to all agencies who do not submit their monthly CSI by 5:00 pm on the 5th working or business day of the month. The late fee is $25 or 1% of total contributions whichever is greater.

Tips to Avoid Late Fees

• Review and adhere to the Schedule for Submitting Contribution Summary Instructions (CSI).
• If an employer experiences a technical failure, please contact a member of the ORBIT Employer Reporting Team to document the issue as soon as possible. If the technical failure is determined to be on the RSD side, a fee will not be charged.

Late Fee Waiver Request

Employers can request a formal review of their penalty invoice by sending a letter on letterhead explaining your position to the attention of Retirement Payroll Services . Letter can be faxed to 919-855-5801 OR mailed to 3200 Atlantic Avenue, Raleigh, NC 27604. Waiver decisions are made on a case-by-case basis.

Reasons for this type vary. Please refer to the comment section on the invoice. Currently, this includes penalty invoices due to legislative changes such as the penalty for Unreported Return to Work Retirees.

Unreported Return to Work Retiree Penalty

Under the provisions of House Bill 642, enacted by the General Assembly effective July 1, 2009, employers must report all rehired retirees to the Retirement System each month.

These return-to-work retirees should be reported in ORBIT with the appropriate pay period, pay type, plan code of STRS or LOCRS, salary and all other applicable fields as defined by the ORBIT file format via the monthly ORBIT payroll report.

If the report is not received by the Retirement System within 90 days of the end of each month in which a beneficiary is reemployed, the Retirement System is required to assess a penalty of $25 or 10% of the compensation of the unreported reemployed retirees during the months the employer did not report the reemployed retirees whichever is greater.

The Retirement System recommends implementing two processes to avoid this fee:

1. Include the ESRR-Re-Employment Worksheet for Retirees Returning to Work with your New Hire Orientation. Each completed worksheet should be kept in your employee files. If the employee exceeds his/her earnable allowance, or violates other return-to-work laws, the employee will be held fully responsible for repaying any overpayment to the Retirement System.
2. Regularly use the Check Retired Status module. This tool is available via ORBIT Employer Self-Service to help employers verify employee status under the retirement reemployment laws.
   
   To use this tool:
   • Access ORBIT Employer Self-Service
   • Under Reporting, click Check Retired Status
   • Here you can upload a list of employee social security numbers which will be run against the Retirement System retiree list to generate a report of members who are actively receiving a benefit from TSERS or LGERS.