Table of Contents
- Employer-Implemented New Systems and Testing
- Timely and Accurate Employer Reporting
- Retirement Season is Here!
- Payroll Reporting questions must be routed correctly for quickest responses
- LGERS and TSERS Retirement Systems Rates Effective 7/1/23
- Long Hold Time?
- Employer NC 401(k) and NC 457 Plans' Employer Platform Migration
- Employer and Member Webinars
- Understanding Your Medical Plan Options When You Become Medicare Eligible Webinars
⭐Employer-Implemented New Systems and Testing
Are you updating or implementing a new payroll system? Once you have finalized writing your business requirements and the new system is in place, the Retirement Systems Division is here to help with testing. If you intend to use a vendor for your system changes, you should still be plan on being part of that process as the key contact for reporting.
We request that you notify us as soon as possible if you are making a change or upgrade so we can schedule testing that aligns with your planned start date. You should expect testing to take at least 90 days.
Timely and Accurate Employer Reporting
Employee and Employer contributions are due via the monthly Contribution Summary Instructions (CSI) by 5:00 p.m. on the 5th business day of the month along with the Monthly ORBIT payroll report. If the 5th falls on a weekend, contributions are due the following business day by 5 p.m. This schedule has been updated to include 2023 dates and is located on our website.
myNCRetirement Tip: Create a calendar reminder so you meet the required deadlines.
Retirement Season is Here!
As a reminder, the Retirement Systems Division works on a first-in first-out basis for retirement processing. It is important to take time to complete and send the employer-required Form 6C in a timely manner in order to process member retirements.
Employer Reporting Reminders: The last day worked is not the Retirement date. The Retirement date is the first day of the members Retirement.
Do you need to send member documents to the Retirement Systems Division?
Employers should send member records to MemberRecords@nctreasurer.com. This will ensure timely handling of important documents.
Payroll Reporting questions must be routed correctly for quickest responses
Please email your questions about File Rejection Reports (problems preventing your payroll report being submitted acceptably) to Orbit Employer Reporting OER@nctreasurer.com.
Questions and correspondence about Error Correction Reports (resolving errors after the payroll report has been submitted acceptably) can be emailed to your assigned Employer Reporting Specialist.
Note: Failure to clear errors for a member’s account can result in incorrect service accrual, incorrect retirement calculation, impact benefit eligibility, and will prevent MARS (My Annual Retirement Statement) from being created for the employees affected.
Reporting Pay Periods Correctly
When employees retire, we rely on an employer supplying the correct information for that employee’s service to the state or local government. Please keep the following in mind, when reporting your employees’ pay period dates.
ORBIT equates the term “Pay Period Date” with the span of time that the employee actually worked to earn this amount of money. Pay Period does not represent the date when the employee was paid.
It is important to report the correct pay period dates to prevent incorrect service credit.
The pay period dates are critical to the process of determining service for a member.
- Pay Period Dates MUST fall within the Retirement Service Period.
- Pay Period Begin and End dates CANNOT be the same day.
- Pay Period Begin date CANNOT be more than 90 days prior to the report date.
- Pay Period Begin date CANNOT be prior to the member’s hire date (for new hires).
- Pay Period End date CANNOT go past the last day of the report month.
- Pay Period End date CANNOT occur before the Pay Period Begin date.
- Pay Period End date CANNOT extend beyond the termination date.
- As a reminder, the last day worked is not the Retirement date. The Retirement date is the first day of the members Retirement.
- Pay period begin date & end date cannot be the same, even if the member only worked one day.
- Pay period begin & end dates should reflect the days the member actually worked to earn the salary reported. All salary reported must be for pay periods that end on or before the Termination date or Retirement date.